The buyer manages all sourcing activities associated with the regional tactical spend and delegated spend in the region. He / She is responsible in procuring supplies and services within the scope of business policies and procedures at the best negotiated terms for price, quality and delivery to support the business operations. Research possible sources/suppliers for requested items, provides alternatives or substitutions when applicable.
The person is responsible for end-to-end category management support as a strategic buyer by delivering cost savings, buying and payment channel compliance and supplier optimization. This includes business engagement, sourcing strategy development with all kinds of analysis (industries, suppliers, spend by categories, stakeholders, etc…), contracting, suppliers and/or stakeholder managements, and procurement enablement activities. One of key focus category will be the enterprise-wide R&D spend especially at the beginning, but also responsible for all regional market knowledge for various categories after that.
Major Duties & Responsibilities
<25%> Spend, Supplier and Stakeholder Management
Manage supplier communications, including sourcing event invitations, issue resolution, pricing and commercial terms negotiations, and contracting in coordination with the Contracting Team
Assess change needs, impact, and stakeholder management activities and support change management integration activities & compliance improvement educations.
With deep knowledge of end to end Requisition to Pay process, manage the purchase order process, including reviewing the purchase requisition, identifying suppliers to be invited to participate in the request for proposal who are able to meet the requirements of the business end-users, advising on alternative sources of supply, selecting suppliers that provide the best / optimal benefits to the business, communicating award decisions to suppliers, verifying budget alignment, and confirming delivery / fulfillment of orders
Perform supplier negotiations and ensure supplier performance in terms of service, quality and delivery
Execute sourcing events, evaluate results, communicate with suppliers on results, interface with contracting and business end-users on sourcing results and recommended purchase option based on relevant business KPIs, interface with the contracting COE to develop the contracts, and enable updates in e-marketplace systems
Receive, analyze, and resolve supplier inquiries, disputes, and payment discrepancies
<20%> Local/ Spot Buy for low value spend
Perform one-off exception purchases for low value spend, negotiate final pricing terms, and select suppliers based on singular demand
Manage spot-buy activities from requestors, direct along appropriate channels, and resolve any inquiries and disputes
Perform data analytics, forecast demand, and identify baselines for purchasing that meet prioritized business requirements
<20%> Analyze and Review Commercial Terms and Conditions for Contract Development
Determine requirements for contract creation, and leverage purchase order terms and conditions
Review and recommend contracts and amendments in collaboration with the business end-users and the Contracting Champion
<10%> Market Intelligence Management
Review market trend analysis and advise business end users on alternative actions / buying options to offset potential issues.
Prioritize and validate potential strategic options for designated spend in-scope, i.,e. low value spend across the region, determine the benefits for these options, and measure the performance against established KPI benchmarks
Assist in the development of the long term procurement vision for designated spend in-scope within the regional Sourcing Services operations
Ensure that buying activities are aligned to industry standards and meet regulatory requirements. Assure that buying activities are aligned to industry standards and meet regulatory requirements
Travel on the Job :
Percentage Traveled: Less than 5 %
Type of Travel Required: Domestic and International (China)
Required Minimum Education:
Bachelor’s degree in Engineering, Finance, Accounting, Logistics, or Business-related courses is required
Required Years of Related Experience:
Minimum of 5 years as strategic sourcing buyer Other CPM / CPSM desired
Required Knowledge, Skills and Abilities:
•A minimum of 5 years of experience within the direct / supply chain or indirect procurement space. A minimum of 2 years sourcing / category management experience required
•Strong verbal and written communication skills with ability to confidently present complex information in both Japanese & English
•Analytical, problem solving, sound judgment and decision making skills are mandatory.
•Demonstrated track record of delivering against targets and objectives
•Change management skill is highly required
•For Senior Buyer : Procurement Management certification, i.e., CPM or ISM or master-level studies is preferred
Preferred Knowledge, Skills and Abilities:
•Skills and knowledge gained from previous experience in Procurement, Strategic Sourcing, Category Management and Supplier Management
•High frequency tactical buying
•Experience in working with multi-national companies with diverse culture is preferred
•High communication skills in both Japanese & English required
•Experiences for change management is required. Or at least having agility to adjust him/herself to the change.
People Management Experience:
For Senior Buyer: At least 1 year people management or mentoring experience required.
For Buyer: Not required
*Johnson & Johnson Family of Companies in Japan strongly recommends prospective employees to complete the COVID-19 vaccination before or as soon as after joining our company to prevent the spread of infection among our employees and people around them as well as our customers and the community we serve, and to ensure our responsibilities are sustainably fulfilled as a healthcare company (except for those who cannot vaccinated with underlying medical conditions and other circumstances).