Johnson & Johnson Careers

Executive Administrative Assistant

Jacksonville, Florida
Administration


Job Description

Requisition ID: 5686180702

 
Johnson & Johnson Vision Care, Inc., a member of the Johnson & Johnson Family of Companies, is recruiting for an Executive Administrative Assistant position to be located in Jacksonville, Florida.
 
Johnson & Johnson Vision Care, Inc. specializes in the manufacturing of industry-leading contact lenses, which it markets under ACUVUE® Brand Contact Lenses. Ever since the ACUVUE® Brand transformed vision correction in 1988 with the world's first soft disposable contact lenses, we've passionately pursued new technologies and the highest quality standards. We're proud that ACUVUE® lenses are worn by more people than any other brand.
 
The Executive Administrative Assistant provides administrative support to one or more Vice Presidents.  Performs all duties of Executive Administrative Assistant.  Participates in planning functions.  Independently assembles relevant data for Vice President(s) and compiles pertinent statistics or information.  Interacts with internal and external sources, often at the upper-management level.  Provides direction/coordination of work flow to Administrative Coordinators and Sr. Administrative Coordinators.  Exercises independent discretion and judgment and solves complex problems.  Full latitude to change work processes and work flow is provided.  Adheres to environmental policy and procedures and supports department environmental objectives.
Additional responsibilities include but not limited to the following:
 
  • Provide traditional support in areas of complex travel arrangements/ itineraries, expense reporting, scheduling, and other provisions (i.e. typing, copying, collating).
  • Provide technical administrative support and communication facilitation to one or more Vice Presidents.
  • Construct/create/prepare communication and/or presentation pieces; support leadership team meetings and town halls.
  • Act as a resource for training/troubleshooting/project tracking.
  • Performs other related duties as assigned by management.
  • Requires responding in place of Vice president on routine and complex matters
  • Excellent oral and written communication skills including composing correspondence for executive's signature as well as your own
  • Demonstrate flexibility while maintaining the sense of urgency and working intensity that the office requires
  • Under minimal supervision, incumbent performs advanced secretarial and administrative responsibilities, i.e.:
    • Compose correspondence based on knowledge of executive's intentions
    • Prepares documents of a highly confidential and sensitive nature
    • Maintains complex and changeable calendar
    • Executes rigorous follow-up by ensuring issues are resolved and projects completed

Qualifications
  • High School Degree or equivalent is required; some college to A.S. degree is preferred.
  • A minimum of eight (8) years administrative experience is required; additional administrative technical education preferred
  • A minimum of three (3) plus years’ experience with Vice President and above level is required in a fast-paced environment and ideally in a large size corporation is required
  • Experience with Outlook as a delegate/proxy is required
  • Thorough knowledge of Microsoft Office is required
  • Strong interpersonal, communication and organizational skills is required
  • Technical skill experience with time management and video conferencing with strong attention to detail is required
  • Organizing small and large meeting with facilities management is required 
  • Ability to work over time (OT) as needed is required
  • Under general or minimum supervision, performs duties in terms of stated objectives is required
  • Ability to work out details within broad guidelines and exercises considerable initiative, proactiveness and judgment is required
  • Position required up to 10% domestic travel is required 

Primary Location
United States-Florida-Jacksonville
Organization
Johnson & Johnson Vision Care, Inc. (6094)
Job Function
Administration
Requisition ID
5686180702