The Senior Administrative Assistant of J&J Global Quality Services (GQS) reports to the VP J&J Global Quality Standards & Process. This
position will also support the VP, Global Quality Operations Support as well
as some of their direct reports. This
position is generally varied, including complex administrative duties and
project-oriented assignments which require the use of sound judgment and
discretion, independent assessment and resolution of complex
situations/problems. Must have the
ability to respond to shifting priorities. Duties will include but not
limited to managing calendars, scheduling meetings, making complex domestic
and international travel arrangements and managing expense reports. This person will be key in managing ARIBA/eMarketplace
purchase orders for significant levels of investment for the
organization. The Senior Administrative Assistant may scan mail for the executives and highlight
items for review or action. May respond
to routine correspondence under own signature or draft response for executive’s
review. Follows up on items delegated to others by executive. Screens calls and responds to complex
inquiries from all levels of employees or external sources regarding a variety
of questions. Must have ability to make
last minute changes to calendar due to shifting priorities. Must often make decisions without prior
approval from assigned leaders.
Excellent collaboration, organization and teamwork skills are required in order to coordinate with other administrative
staff to accomplish departmental activities.
minimum of a High School diploma is required.
Associate’s degree is preferred.
minimum of 10 years of administrative experience is required.
providing Administrative support to VP level (or above) with global
responsibility is required.
coordinating with external customers preferred.
proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and
Outlook) is required.
managing multiple complex calendars via Outlook is required.
working with Ariba/eMarketplace and CONCUR and other J&J systems as
verbal and written communications skills, with exceptional interpersonal
skills are required.
of urgency required while maintaining a high degree of professionalism.
ability to multi-task, work with minimal supervision, and achieve results in
a fast-paced environment is required.
Strong organizational skills are required.
be able to manage multiple priorities, maintain confidentiality, and operate
with poise and professionalism in a complex, high-profile and rapidly
to work occasional overtime when the need arises is strongly preferred.
proficiency with productivity tools and portal technology, including WebEx
and SharePoint sites is required.
Connect and Our Source preferred.
working in a global organization is preferred.
Primary Location United States-New Jersey-Bridgewater Organization Johnson & Johnson Services Inc. (6090) Job Function Administration Requisition ID 5033171130