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Senior Administrative Assistant
Raritan, New Jersey
Requisition ID: 4477180226
Janssen Research & Development, LLC ., a member of Johnson & Johnson's Family of Companies, is currently recruiting for a Senior Administrative Assistant to support the Head Operational, Planning and Strategy (OPS). This role will be located in Raritan, NJ with time spent at other locations. The individual creates value for customers in a new organization structure, fuels business growth, builds interdependent partnerships, manages complexity, and contributes to a positive work environment.
At the Janssen Pharmaceutical Companies of Johnson & Johnson, what matters most is helping people live full and healthy lives. We focus on treating, curing and preventing some of the most devastating and complex diseases of our time. We pursue the most promising science, wherever it might be found.
Janssen Research & Development, LLC discovers and develops innovative medical solutions to address important unmet medical needs in oncology, immunology, neuroscience, infectious diseases and vaccines, and cardiovascular and metabolic diseases. Please visit http://www.JanssenRnD.com for more information.
We are Janssen. Our mission drives us. Our patients inspire us. We collaborate with the world for the health of everyone in it.
Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer.
•The Senior Administrative Assistant provides full administrative support to the Head of Operational, Planning & Strategy (OPS) for R&D Operations, and five direct reports.
•Effectively structure priorities necessary to support the entire OPS team. Manage complex and changeable calendars, responsibility for special projects/meetings, managing complex schedules, domestic and international travel arrangements, and RDO/OPS SharePoint sites.
•Work closely with R&D Operations (RDO) Decision Support Lead (DSL) and the OPS DSL to provide administrative and logistical support for RDO SLT (Servant Leadership Team) and OPS Leadership Team meetings. Global Connect Rooms/Web Ex scheduling, Audio/Video technology, agenda distribution, catering and communications as requested with limited supervision.
•Administrator to MS Teams Pilot program, working closely with OPS DSL.
•On board new employees, maintain departmental organization charts, distribution lists, routine purchase orders processing eMarketplace/Ariba, expense reports via Concur, Mailbox communication and correspondence – The Office of, etc.
•Collaborate and build strong relationships with the Global R&D Ops SLT Admins as well as the R&D SLT Admins. This position requires the understanding of functions, practices, procedures, and policies of the Global R&D organization.
•Flexibility to make last-minute changes to calendar due to shifting priorities.
•Work independently and as part of a team. Respond to questions and inquiries from various levels of management and external sources.
•Provide occasional US based back-up support for the Senior Administrative Coordinator located in Belgium in support of the Office of R&D Chief Operations Officer.
•Position may require attendance at events outside of normal business hours.
•A minimum of a High School diploma is required; an Associate’s Degree is preferred.
•A minimum of 5 years of advanced administrative experience is required.
•Prior executive administrative support experience required.
•The ability to multi-task, work with minimal supervision, and achieve results in a fast-paced environment is required.
•Strong organizational skills are required.
•Handling of medium-sized internal meeting logistics is required.
•Experience managing multiple calendars via Outlook is required.
•Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
•Experience with Totality, eMarketplace, Ariba, Aravo, and Concur is strongly preferred.
•Experience supporting and working in a matrix organization is preferred.
•Demonstrated proficiency with productivity tools and portal technologies (i.e. OurSource, WorkDay, WebEx, Global Connect) is preferred.
•Must be able to manage multiple priorities, maintain confidentiality, and operate with poise and professionalism in a complex, high-profile, and rapidly changing environment.
•Must present self in a professional manner at all times, be detail-oriented, thorough and accurate, and well organized.
•The candidate should have a proven ability to work collaboratively as part of a team, possess exceptional communication skills (both written and verbal), and operate with a high sense of urgency while maintaining a high degree of professionalism.
•This person will be based out of Raritan, NJ and will be required to travel to other locations including but not limited to New Brunswick, NJ; Titusville, NJ; and Spring House, PA.
United States-New Jersey-Raritan
Janssen Research & Development, LLC. (6084)