Johnson & Johnson Careers

Office Coordinator & Admin Supervisor

Shanghai, China
Administration


Job Description

Requisition ID: 1905729881W

- Provide professional secretarial support to GM- Vision Care China and management team;
- Manage and maintain GM- Vision Care China’s calendar and company calendar;
- Prepare and follow-up GM- Vision Care China’s expense report;
- Check and verify documents for GM approval to ensure adherence to procedures and policies;
- Handle general correspondence and all confidential documents;
- Be the senior coordinator/administrator at major company events, as well as for global/regional visitors & customer meetings;
- Undertake general office management at the office (e.g. mailing, ordering supplies, telephone manning, receiving visitors, office orientation for new staff, etc.);
- Overall responsibility to coordinate with external vendors / internal departments, reinforce office practices, policies, standards and procedures;
- Support for hiring managers during induction process;
- Standardize admin support processes across the functions and document admin work manuals;
- Plan, monitor, and optimize admin resources to ensure right level of service and productivity;
- Ensure that local administration activities comply with Company standard, policies and procedures;
- Supervise, provide guidance, and coach administration staffs.

Qualifications
- Bachelor Degree or above;
- Experience: Minimum 6 years of secretarial working experience, preferred related working experience, and assistant/secretary to GM or VP;
- Knowledge, Skills and Abilities: Fluent English;
- Location: Shanghai.

Primary Location
China-Shanghai-Shanghai-
Organization
Johnson & Johnson Vision Care (Shanghai) Limited (7053)
Job Function
Administration
Requisition ID
1905729881W