Johnson & Johnson Careers

UK/IRE Purchase Order Administrator (ARIBA)

Wokingham, United Kingdom
Administration


Job Description

Requisition ID: 1905725855W

Role:                     Purchase Order Administrator (ARIBA)

Location:             Pinewood / Leeds

Hours:                  Full Time

Role purpose

  • To work within the Business Compliance Team to ensure all payments within the UK/IRE One MD Sales & Marketing and Strategic Capabilities functions are processed compliantly and in a timely manner
  • To be the primary business contact for payments within the One MD UK/IRE business
  • Ensure all activities undertaken by the Business that require HCC approval have all the required documents and approvals in place before payments are made.
 

KEY RESPONSIBILITIES

  • Process and submit accurate payments in a timely manner in line with J & J payment terms
  • Ensure POs are raised and process managed from end to end in a timely manner
  • Ensure payments are routed to the correct cost centre
  • Ensure correct approval flows are in place for the appropriate cost centre
  • UK/IRE ‘Super User’ within the J & J Purchase Ordering Systems (eMarket Place / ARIBA / SAP / Cornerstone)
  • Identify and resolve payment discrepancies
  • Liaise with ARIBA site co-ordinator / Global Services Team as necessary to resolve any payment queries
  • Add vendor accounts as required
  • Establish work procedures and processes that support company and departmental standards procedures, and strategic directives
  • Establish a sound business relationship with internal and external stakeholders
  • Ensure that the preferred method of payment is identified at the beginning of the process
  • Perform as a consistent and effective gatekeeper of the system by adhering to and enforcing policy
  • Proactively identify business risks and opportunities to continually improve efficiency and effectiveness
  • Enhance the Business Compliance Function by accepting ownership for being customer centric and solutions orientated
  • Engage with and support the business to as a trusted partner and offer necessary support.
  • Support testing, monitoring and auditing of the HCC and finance programme
  • Assist in co-ordinating preparations for Corporate Internal Audits
  • Willingness to travel, and attend meetings as required


Qualifications

SKILLS AND COMPETENCIES

  • Ability to work on own initiative and as part of a team
  • Demonstrates high level administration skills
  • Proactively manages workload
  • Excellent communicator
  • Self-motivated and enthusiastic
  • Strong attention to detail
  • Ability to build strong working relationships
  • Logical and disciplined approach to record storage and maintenance activities
  • Ability to deal with flexible work load and type is essential
  • Work within company policies and procedures
 

EDUCATION AND EXPERIENCE

  • Higher Education – Diploma or equivalent
  • 3 – 5 years Administration experience
  • Background in Purchase Ordering Administration & Systems (eg: eMarket Place / ARIBA / SAP / Cornerstone)

    Key Compliance Requirements:

 
  • Act as a role model for J&J Credo values at all times.  Demonstrate honesty and ethical behaviour in all areas of responsibility.
  • Maintain thorough familiarity with your detailed personal Health & Safety responsibilities as described in the Company’s Health & Safety policy.
  • Adherence to all Company policies and necessary training and development requirements within required time frames. 
  • Adherence to Health Care Compliance Policies.
  • Adherence to Quality & Regulatory Company Policies
  • Adherence to Finance SOX regulations
  • Ensure compliance to the Company’s product complaint process.
  • Adherence to UK Safe Fleet Policy.
  • Willingness to travel, and attend meetings as required.
 
 
 
 

*Due to the changing nature of the business, this is not an exhaustive list of responsibilities and the role may be subject to change.  



Primary Location
United Kingdom-England-Wokingham-
Organization
Johnson & Johnson Medical Ltd. - fka -Ethicon Ltd. (7355)
Job Function
Administration
Requisition ID
1905725855W