Johnson & Johnson Careers

Executive Assistant (50%, Job-Sharing)

Zug, Switzerland

Job Description

Requisition ID: 1805704933W

Johnson & Johnson Consumer EMEA belongs to the Johnson & Johnson family of companies. J&J Consumer is engaged in the sourcing, manufacturing, distribution and marketing of consumer products from baby wipes and shampoo, beauty products all the way to Self-Care medicines.
For our offices in Zug we are looking for an
Executive Assistant (50%, Job-Sharing)
In this role the Executive Assistant (shared role for 50%) will provide administrative and clerical support functions to either VPs or Senior Director’s within the EMEA Consumer Commercial organisation, relating to all aspects of the business including information of a highly sensitive and confidential nature. The EA resolves issues proactively through the relevant processes and procedures, liaises with all levels across the organisation and external bodies.
Key Activities:
  • Support assigned VPs/ SDs and their Teams in Zug with a broad range of administrative tasks.
  • Manage travel arrangements (book flights, hotels, transfers all over the world, organise agendas and F2F meetings, keep track of strikes and travel delays, arrange Visa applications).
  • Manage calendar for VPs/ SDs; Prioritise and handle a complex schedule of commitments and ensuring that their calendar is fully maintained and accurate.
  • Prepare expense reports for VPs/ SDs and some key team members.
  • Organise Regional Team Meetings, internal and external.
  • SharePoint administration.
  • Organise and run Town Halls.
  • Support in preparing PowerPoint presentations and Org Charts.
  • Purchase Order preparation and follow-up.
  • Contract management.
  • Limited technical support with PC, iPhone, Androids, SfB, Global Connect.

  • Minimum 2 years’ experience supporting one or more executives as an assistant.
  • Very advanced written and spoken English, German is an advantage.
  • Experience in an international environment.
  • Good MS Office skills and grasp of IT systems.
  • Good listening skills and ability to pragmatically approach solution.
  • Ability to anticipate needs and to take initiative.
  • Self-starter, curious, strong attention to detail.
  • Ability to work in a fast-paced, dynamic environment and handle multiple priority tasks.
  • Highly discreet when working with confidentiality and sensitive data.
  • Excellent office management and organizational skills.
  • Great team player.
  • As this role supports senior management, a high degree of flexibility is required including (very rarely) being contactable outside of office hours for urgent business issues.
  • Some flexibility on working hours due to global working partners.
We are offering you a multifaceted challenge in a dynamic, international environment with attractive terms and an excellent infrastructure. 
Have we piqued your interest? Please apply today! We look forward to receiving your online application.

Primary Location
Cilag GmbH International (8525)
Job Function
Requisition ID