Johnson & Johnson Careers

LEGAL SECRETARY

Diegem, Belgium
Administration


Job Description

Requisition ID: 1805697450W

The Legal Secretary / Administrative Assistant supports one VP of Law and four Legal Directors, in numerous diversified areas and activities. The office location is in Diegem (Leonardo Da Vincilaan 15, 1831 Diegem). 

 

Tasks and responsibilities include, but are not limited to, secretarial and administrative activities such as scheduling appointments, arranging travels, organizing meetings, filing expenses, following Company compliance procedures, preparing documents etc. She/he will master the internal J&J processes and Standard Operating Processes (SOP) and manage flawless execution.

 

Principal Duties and Responsibilities

  • Administrative and project-based support 
  • Excellent at pro-actively managing calendars, travel/logistics and email inboxes
  • Secretarial duties such as managing travel arrangements, preparing and coordinating meetings, document management, etc.
  • Handle legal documents and matters of a highly confidential nature
  • Responding to external and internal enquiries
  • Co-ordinating Team Projects as and when required
  • Expense and budget management 


Qualifications
  • Min. 5-10 years of experience in an administrative role at executive level is required
  • Bachelor degree in office management or equivalent is a plus
  • Fluency in oral and written English mandatory. Additional languages are an asset
  • Excellent working knowledge of MS Office & Office 365
  • Prior experience with budget & travel processing platforms is a plus (Concur, CTO...)
  • Good aptitude for learning to use new systems

Skills and Abilities

  • Positive drive, can do attitude
  • High work ethics and confidentiality
  • Excellent organizational skills and ability to effectively manage different priorities
  • Ability to exercise high level discretion and judgement 
  • Proactive, enthusiastic, curious, flexible
  • Service oriented
  • Accuracy and attention to detail
  • Excellent verbal and written communication skills in English and ideally other languages
  • Empathy in planning and ability to think ahead in a logical, sequential way
  • Ability to work on own initiative and as a member of a team
  • Strong interpersonal skills  


Primary Location
Belgium-Brussels-Capital Region-Diegem-
Organization
Johnson & Johnson NCB (7547)
Job Function
Administration
Requisition ID
1805697450W