Johnson & Johnson Careers

Associate Manager, Administration

Shanghai, China

Job Description

Requisition ID: 1805692423W

Management of Administrators

  • All admin coaching, performance management (including Year-End review & calibration), and career development (in collaboration with function line manager where applicable)
  • Line-management for administrators who provide shared service across several functions
  • Admin resource management – regular review & backup resource
  • Admin super-user assignment and tracking
  • Oversee admin support for:
    • Recruiting/interviewing for all open positions 
    • New hires/transfer, including pre-boarding and on-boarding process (e.g. hosting, introduction, work space coordination etc);
    • Exit handover checking

Office Management

  • Beijing site office management:
    • Facility management (incl office security) of Beijing and liaison and close collaboration with XJP admin team
    • R&D Representative for One J&J Beijing Project
    • EHS lead (in collaboration with XJP admin team)
    • Management of meeting room booking system
  • Develop and oversee processes related to site support for all technology issues, office access/badge application, mail and fax distribution, office space needs, IT needs, shipment and courier services, office supplies, printer upkeep, equipment maintenance etc
  • Oversee the central admin related budget and ordering of all necessary office supplies and equipment to support team needs for all sites
  • Manage contracts, vendor PO’s and property management relationships
  • Company car/Shuttle bus management (All sites)
 Contractor – Vendor management
    • External “admin” vendor management
    • Coordinate with other external vendors and relevant functions on contractor recruitment, time reporting & OT, YE review, benefit, etc.

JCRD operations support

  • As Lab Union representative for JCRD
  • Maintain up-to-date team organization charts, distribution list (by functions and by sites)
  • Rental allocation by function/HC
  • Manage JCRD stationery (incl name cards) according to global guidance
  • In collaboration with Records Manager, manage documents archiving, storage and disposal
  • Administration input /support (e.g. site floor plan, contact lists maintenance) for the development/revision and implementation of BCP

China R&D annual calendar/Meetings/logistics support

  • Annual calendar management for China R&D and MAF
  • Annual & monthly site activities planning & arrangement (New employee welcome, New Year/Christmas celebrations)
  • Meetings logictics support

  • Education Level: University/Bachelor Degree or Equivalent
  • Years of Experience: Minimum of 3 years of experience in a similar role with people management experience
  • Required skills:
    • Ability to lead an admin team to perform administrative activities and partner and work cooperatively with all levels
    • Ability to exercise sound judgment and discretion to independently assess and resolve complex situations/problems
    • Ability to assess the resource needs for daily admin work done via different internal systems for travel, purchase orders, service request management and internal portals including; Ariba procurement, Concur expense reporting and travel, sharepoint maintenance
    • Strong organizational skills, detail-oriented, able to manage multiple projects/tasks to meet deadlines with minimal supervision
    • Customer and employee focused
    • Strong written and verbal communication skills; manages internal communications with detailed support and assistance
    • Advanced knowledge of Microsoft Office (Outlook, Powerpoint, Excel, Word) is required
    • Ability to exercise sound judgment and discretion, maintain confidentiality, be proactive, independently resolve complex situations and be flexible to respond to shifting priorities.
    • Ability to work effectively within a fast-paced and complex environment

Primary Location
China-Shanghai-Shanghai-Building A, Xinyan Mansion, No. 65, Guiqing Rd., Xuhui District, Shanghai
J&J (China) Investments Ltd (7046)
Job Function
Requisition ID