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Johnson & Johnson Karrieren

Executive Assistant Vice President EMEA (m/f)

Nordrhein-Westfalen, Deutschland
Administration


Arbeitsplatzbeschreibung

Requisition ID: 1805691649W

Johnson & Johnson is the world´s most comprehensive and broadly based manufacturer of health care products, as well as a provider of related services. The values that guide our decision making are motivated by a culture of caring. Caring for the world ... one person at a time? Inspires and unites the people of Johnson & Johnson. The company is operating in the fields of pharmaceuticals, medical advices and consumer health care products with 117,000 employees in more than 250 companies around the world.
PURPOSE OF POSITION
 
Provide a high level of administrative support to VP EMEA Strategy Organization to ensure efficient management and running of the function on a day to day level.
The executive assistant shall handle the transferred duties and responsibilities in a qualified way, act independently and for purpose of the targets of the company and its vision. The facilitated cooperation shall be smooth and the confidentiality.
 
RESPONSIBILITIES/PRINCIPAL DUTIES (Essential Functions)
  • Provides comprehensive administrative and content support; e.g. autonomous and proactive scheduling for the executive (complex and changeable calendar), provision of data and information, preparation of presentations and correspondence, support in scheduling complex travels, expense management and follow up of the budgets and respect deadlines for financial closure.
  • Manage logistics and organization of internal and external meetings and ensure all expectations are met e.g. timings, venue, budget, transport arrangements, health care compliance submissions, etc.
  • Ensures compliance for the executive.
  • Examines incoming requests in advance providing decision-relevant information.
  • Ensures information flow in the absence of the executive.
  • Handle / prepare and archive documents of a highly confidential and sensitive nature.
  • Keeps track of manager’s tasks; ensures managers deadlines to be completed in time; tracks delegated tasks.
  • Responsibility for projects and participation in cross-functional projects and workstreams.
  • Coordinate the onboarding of new employees in the organization.
  • Maintains contact with national and international internal and external stakeholders
  • Acts as communication interface to adjacent areas.
 

Qualifikationen
EDUCATION/EXPERIENCE/SKILLS
 
Experience and functional competencies:
  • Proven performer with min. 5 years of experience as executive assistant
  • Ability to exercise good judgement in a variety of situations
  • Strong written and verbal communication, administrative, and organizational skills
  • Ability to maintain realistic balance among multiple priorities
  • Ability to work under pressure
  • Manage a wide variety of activities and confidential matters with discretion
  • Self-motivated, highly organized, detail and people-oriented, adept at juggling multiple deadlines/tasks, and extremely customer service focused.
  • Strong Microsoft Office skills
  • Organization, time management, travel logistics
  • Proficiency in English
  • Knowledge of other languages is an asset
  • Must feel comfortable to work in and communicate with a cross regional, cross cultural team
  • Awareness of and adherence to J&J Credo Values, SOPs, Policies and Guidelines

The well-being and development of our employees are central aspects of our company creed. Individuals who would like to fully realize their potential as part of our international, innovation-driven corporate family and who aspire to have challenging work, will find that our company provides just the right conditions. We consider intensive initial training, further education that is tailored to our employees' work and excellent opportunities for development - both nationally and internationally - to be just as essential as a good work-life balance, attractive compensation and above-average employee benefits. One aspect that distinguishes our company is the large number of measures we have to support our trainees and promote career development in ways that are also compatible with family life.


Primärer Standort
Deutschland-Nordrhein-Westfalen--
Organisation
Janssen-Cilag Germany (8000)
Funktion
Administration
Requisition ID
1805691649W