Johnson & Johnson Careers

Associate Business Travelers Switzerland

Zug, Switzerland
Administration


Job Description

Requisition ID: 1805682265W

Caring for the world, one person at a time... inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world. We have more than 230 operating companies in more than 60 countries employing approximately 126,000 people. Our worldwide headquarters is in New Brunswick, New Jersey, USA.


Cilag GmbH International belongs to Johnson & Johnson family of companies and includes several business units from the Pharmaceutical, Consumer and Medical Devices and Diagnostic sectors.


Position Summary

The position is responsible for the lead and execution of permit management and supporting assigned tasks related to Business Travelers. The focus will be on both Business Travelers being JnJ employees as well as employees from third parties from all over the globe visiting JnJ Switzerland. This includes close tracking of permit expiration dates, compliance processes, follow-up and interaction with governmental agencies in and outside Switzerland and guiding JnJ employees in permit related questions.

Furthermore, this role performs applicable administration activities for the Business Travelers, which includes but is not limited to support of data quality audits and reviews; communications; support of tax related topics; and policy inquiries as required.


Key Responsibilities
  • Develop and improve Business Travelers permit process for JnJ Switzerland and assist them as needed throughout the process for approval.
  • Assist and encourage Business Travelers and hosts to make effective use of self-service options, systems, products and services to drive rapid resolution, educate and inform Business Travelers and hosts.
  • Provide professional and timely support and fully document all cases accurately. Escalate complex transactions for resolution and collaborate with third party vendors as appropriate.
  • Manage all communications, support and attend meetings with Business Travelers, hosts, internal stakeholders, Government Officials and authorities, and third parties as well as supporting tools related to Business Travelers permits.
  • Actively collaborate with internal stakeholders to ensure appropriate training levels, knowledge sharing, and support of day-to-day activities related to Business Travelers permits.
  • Communicate and interact effectively with Business Travelers, hosts, internal stakeholders, team members; Government officials and third-parties. Develop credible and trusted mutually respected relationships.
  • Coordinate and implement the planning, review, processing, and final preparation for Business Travelers permit processes incl. legal reviews with subject matter experts to ensure compliance with legal requirements and Code of Business Conduct.
  • Maintain accurate and complete records of Business Travelers permits including tracking of ongoing permits. Assure Business Travelers permit review process is completed on or ahead of district established policy requirements.
Other Duties
  • Work in collaboration with other team members and all Swiss JnJ sites to execute tasks and fulfil key deliverables, seeking input and assistance as needed.
  • Establish and maintain a confidential and sensitive work environment, focusing on customer service by handling all customer requests in a professional manner.
  • Comply and ensure compliance with HCBI & SOP guidelines
  • Back-up function for employee Work permit role
  • Perform special projects and related duties as assigned


Qualifications
  • A minimum of a commercial education (KV) or technical profession
  • At least 5 years of relevant working experience
  • Sound knowledge of Swiss permit law & processes for different Cantons / Cross Border requirements
  • Diligent and competent process handling to obtain valid permits for all cases, tracking and following up on permits requests
  • Demonstrates customer orientation and customer service skills
  • Discretion, professionalism, confidentiality and decisive
  • Ability to maintain a professional composure during stressful, time sensitive situations.
  • Strong organization skills, attention to detail and follow through to resolve any outstanding issues
  • Strong written and verbal communication skills; manages internal communications and external/client communications with detailed support and assistance
  • Excellent telephone manner with clear, concise and professional communication skills
  • Ability to accurately collect information to understand and assess the clients' needs and situation
  • Ability to work effectively in a fast-paced, self-directed team-based environment
  • Enthusiastic team player with a strong drive to create a positive work environment
  • Ability to provide timely follow-up and resolution Computer literate with knowledge of common office productivity software and the ability to learn customer service software applications (e.g., MS Office, email, Internet Explorer, SharePoint)
  • Fluent in German and English

We are offering you a multifaceted challenge in a dynamic, international environment with attractive terms and an excellent infrastructure. Have we piqued your interest? We look forward to receiving your application. Apply today.



Primary Location
Switzerland-Zug-Zug
Organization
Cilag GmbH International (8525)
Job Function
Administration
Requisition ID
1805682265W