Johnson & Johnson Careers

SENIOR ASSISTANT

Zuchwil, Switzerland
Administration


Job Description

Requisition ID: 1805668804W

"Caring for the world… one person at a time” … inspires and unites the people of Johnson & Johnson. We embrace research and science - bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world. This culture of caring is the focus of our corporate philosophy, that are anchored in the internationally applicable Credo


In our Synthes headquarter in Zuchwil (SO) we are currently looking for an experienced and motivated

Legal Administrative Assistant

Responsibilities:

  • Monitoring telephone calls & messages; providing information to callers, routing calls to appropriate individual, taking messages, and placing outgoing calls.
  • Maintaining attorneys' calendars and contacts in Outlook;
  • Scheduling & organizing meetings/conferences, including web-based meetings, arranging for conference rooms, requesting appropriate meals/beverages and equipment needs;
  • Organizing travel arrangements including flight, hotel & transportation through internal systems;
  • Preparing electronic expense reimbursement requests and submitting invoices for payment;
  • Handling record retention of legal and confidential documents;
  • Handling product liability documents and liaising with the complaint handling unit;
  • Communicating with internal business partners at all levels on confidential and sensitive matters;
  • Communicating with outside counsels and other external stakeholders;
  • Pre-registering, receiving and directing visitors;
  • Reading, prioritizing and routing incoming communications, e.g., faxes, emails and correspondence;
  • Handling outgoing mail and preparing Fed Ex/UPS labels for mailings;
  • Preparing and revising legal documents, presentations, forms and correspondence and collect signatures if required;
  • Maintaining and ordering office supplies;
  • Managing and coordinating notarization of documents with Public Notary, State Chancellery and foreign Embassies;
  • Maintaining Corporate housekeeping for Swiss J&J affiliates (Synthes);
  • Managing Power of Attorneys of Swiss J&J affiliates (Synthes);
  • Providing support to lawyers with technology and software programs such as PowerPoint, One Note, One Drive;
  • Providing administrative support to Global AO Relationship Leader;
  • Supporting the legal team in Zuchwil with basic contracting work (formatting, preparing standard agreements etc.) and providing administrative support with filing agreements within the International Contract Database;
  • Providing general support of lawyers in specific legal projects.


Qualifications

      ·        Comercial degree

      ·        Fluent in German and English

      ·        First experience with legal matters

      ·        Organisation skills

      ·        Proactive

      ·        Customer oriented

      ·        Team oriented

      ·        Social skills



Are you an experienced Adinistrative Assistant with an international mindset and business acumen? Do you feel attracted by a dynamic environment? Then please send us your online application (CV, Motivation Letter, Working References etc.) by clicking here.

 

Please click on DePuy Synthes and Johnson & Johnson if you want to learn more about our business and check our new career channel on YouTube  www.youtube.com/user/CareersAtJNJ to understand our working culture!

 





Primary Location
Switzerland-Solothurn-Zuchwil
Organization
Synthes GmbH (7111)
Job Function
Administration
Requisition ID
1805668804W