Johnson & Johnson Careers

APAC Legal Operations Professional

Shanghai, China; Singapore, Singapore; Tokyo, Japan
Legal (Non Attorney)


Job Description

Requisition ID: 1805624015W

Position Summary: As a legal operations professional, you will provide the Johnson & Johnson Law Department with a wide range of support that includes working with in‐house teams, outside counsel, and third‐party providers. This position will report into a member of the Outside Counsel Management Committee.
  • Liaise with Global Senior Manager of Legal Operations and regional legal operations team members to assist with the development, deployment, and delivery of legal operations initiatives 
  • Assist with project development and delivery of initiatives identified by regional law department  
  • Maintain a list of outside counsel and third party providers used within the region that includes: timekeepers, approved billing rates, and discounts received  
  • Design and implement an annual timekeeper rate review process  
  • Centralize and maintain a repository of work product and related materials, including engagement letters, legal opinions and memoranda drafted by regional outside counsel  
  • Maintain regional Outside Counsel Guidelines (e.g. revisions/amendments/FAQs) 
  • Create quarterly and annual reports on Law Department spend by coordinating and validating spend data with procurement team  
  • Assists with cost and performance management for supplier and outside counsel network  
  • Create toolkits, dashboards, legal training, and process flows for various projects including: budget and invoice workflows, law firm evaluation, and training on an Outside Counsel portal  
  • Act as the administrative liaison between for GOLDEx (Global Optimization of Law Department  Expenses) project members and regional attorneys   
  • Organize monthly team and regional committee meetings including: preparing agendas, minutes, and presentation materials (e.g., charts, graphs, tables, etc.) for distribution  
  • Manage relationships with outside counsel alongside the responsible in‐house attorney   
  • Assist with the rollout of Matter Management and eBilling systems including basic training, support, and coordination where needed  
  • Support, assist and execute other global and regional law department projects  
  • Location: preferably somebody already located either in Shanghai, Singapore or Tokyo but there  is flexibility depending on current location of the right candidate


Qualifications

  • Excellent English   
  • Experience working within a large corporate legal department or law firm with 4‐6 years of  business experience demonstrating increasing responsibilities and accomplishments   
  • Demonstrated facilitation and project management skills including planning, organizing, and managing resources to bring about the successful completion of specific project goals and objectives 
  • Experience managing, reviewing and analyzing budgets, creating spreadsheets and reporting on financial data, including creating related summaries and presentations  
  • Excellent interpersonal and communication skills including establishing and maintaining relationships with law department team, outside counsel vendors, and peers  
  • Demonstrated ability to manage multiple, critical projects simultaneously  
  • Must have planning and organizational skills  
  • Experience implementing and managing Legal systems, including matter management, e‐billing, document management, and knowledge management tools is preferred  
  • Unquestioned discretion handling confidential information   
  • Must be self‐motivated, responsive and enthusiastic, with ability to work independently and as a team member  
  • Able to adapt to suit the needs of a legal/professional services environment, including with legal  teams relatively new to legal operations  
  • Experienced in Microsoft Office suite (Excel, PowerPoint, Word, SharePoint, etc.)   


Primary Location
China-Shanghai-Shanghai
Other Locations
Asia Pacific-Singapore-Singapore, Asia Pacific-Japan-Shinagawa-Tokyo
Organization
J&J (China) Investments Ltd (7046)
Job Function
Legal (Non Attorney)
Requisition ID
1805624015W