Johnson & Johnson Careers

Executive Assistant (temporary)

Brussels-Capital Region, Belgium

Job Description

Requisition ID: 1805622292W

The Executive Assistant supports two Senior Directors GA&P EMEA, as well as the wider team when required, in numerous diversified areas and activities. The office location is in Brussels (Square de Meeus 23, 1000 Brussels).

Tasks and responsibilities include, but are not limited to, secretarial and administrative activities such as scheduling appointments, arranging travel, organizing meetings, filing expenses, following Company compliance procedures, preparing documents etc. She/he will master the internal J&J processes and Standard Operating Processes (SOP) and manages flawless execution.

Principal Duties and Responsibilities
  • Administrative and project-based support
  • Excellent at pro-actively managing calendars, travel/logistics and email in-boxes
  • Secretarial duties such as managing travel arrangements, preparing and coordinating meetings, document management, etc.
  • Updating contact and stakeholder databases
  • Responding to external and internal enquiries
  • Co-ordinating Team Projects as and when required
  • Expense and budget management

Education and/or Experience
  • Experience in an administrative role at executive level is required
  • Bachelor degree in office management or equivalent is a plus
  • Fluency in oral and written English mandatory. Additional languages are an asset
  • Excellent working knowledge of MS Office: Outlook, Word, Excel and PowerPoint
  • Prior experience with budget & travel processing platforms is a plus (Concur, CTO...)
  • Good aptitude for learning to use new systems
Skills and Abilities
  • Positive drive, can do attitude
  • High work ethics and confidentiality
  • Excellent organizational skills and ability to effectively manage different priorities
  • Ability to exercise high level discretion and judgement
  • Proactive, enthusiastic, curious, flexible
  • Service oriented
  • Accuracy and attention to detail
  • Excellent verbal and written communication skills in English and ideally other languages
  • Empathy in planning and ability to think ahead in a logical, sequential way
  • Ability to work on own initiative and as a member of a team
  • Ability to exercise high level discretion and judgement
  • Proactive, enthusiastic, curious, flexible
  • Strong interpersona
What’s in it for you…?
“Caring for the world, one person at a time…”
As an employee we consider you as our most valuable asset.  We take your career seriously. 
As part of a global team in an innovative environment your development is key and our day-to-day responsibility.
Through e-university, on the job training, various projects and programs, we ensure your personal growth.
Our benefits make sure we care for you and your family now and in the future.

Primary Location
Belgium-Brussels-Capital Region-
Johnson & Johnson NCB (7547)
Job Function
Requisition ID