Johnson & Johnson Careers

Records Manager

High Wycombe, United Kingdom
Quality Assurance

Job Description

Requisition ID: 1700206106W

Role Title: Records Manager, Janssen 
This role reports to: Quality Head
Department: Business Quality
Location: High Wycombe 

Who is Janssen? We’re more than 30,000 people working hard to prevent, treat, cure and stop some of the most devastating and complex diseases of our time. From heart disease to HIV, Alzheimer’s disease to cancer, we are committed to issues that touch everyone’s lives. Our mission is to transform individual lives and fundamentally change the way diseases are managed, interpreted, and prevented. We believe that challenging something is the best way to change it. So every day, in more than 150 countries, we bring cutting-edge science and the most creative minds in the industry together to think differently about diseases. We aim not only to innovate but also to empower people with the tools they need to make informed decisions and achieve the best possible results for their health.

We are looking at a future where the world of healthcare will be challenged by informed and empowered patients. We work for change that will improve access to medicines: the best available treatment at an affordable price. That’s why we at Janssen strive to provide access to effective and affordable medicines and related healthcare services to the people who need them.

Role Purpose
Oversee all aspects of records management, ensuring compliance with the Records & Information Management (RIM) requirements/standards.
Responsible for the effective and appropriate management of the companies records from their creation through to their disposal.
Key Role Activities
• train and supervise Records Coordinators – UK & Ireland
• oversee the management of electronic and/or paper-based information
• identify the most appropriate records management resources
• design and develop filing systems, business classification schemes and undertake records surveys
• ensure new/ existing users are set up and review documenting records systems e.g. GREATS, ICD etc.
• Management of Legal hold notices
• ensure UK & Ireland Operating Company adhere to established retention and disposal schedules
• ensure UK & Ireland Operating Company have identified vital records pertaining to their area and are clearly documented in the Business Continuity Plan & IT Disaster Recovery Plan
• advise on new and retirement of electronic systems and their information management requirements within the Compliance Analysis process
• ensure Compliance Assessments are completed
• provide a framework to guide staff in the management of their records and use of the employer's records system
• standardise information sources throughout UK & Ireland Operating Company
• manage the changeover from paper to electronic records management systems when and where appropriate
• respond to information enquiries, giving appropriate access to information e.g. paper records, ICD etc.
• ensure compliance with relevant legislation and regulations
• preserve corporate memory and heritage
Resource Management
• manage budget and resources required to manage records management e.g. Iron Mountain contracts and payments
Communication with others within Janssen
• Internal – working relations are primarily with all departments within Janssen. Collaborate across sectors with business partners as well as Records Coordinators.
Key Line Management Activities
• None (not expected to line manage Records Coordinators)

Decision Making Autonomy
Records Management is highly regulated by Corporate, Company, Department and Authority procedures, policies, standards and regulations. Decisions are made in compliance with these requirements to ensure that exposure to asset protection risk is at a minimum. Decisions are made routinely on practices and procedures relating to the records management program. Interaction with Records Coordinators, department heads, compliance managers and corporate law department with regards to advisement on decisions for discovery, scope of discovery and review process.

Essential Technical Knowledge, skills and experience

• Experience in pharmaceutical environment preferable
Excellent verbal and written communication skills to negotiate and develop effective working relationships with internal business partners.
• Auditing experience is essential

What we’re about: 
We are passionate about our work, and play vital roles across a range of professional disciplines, and care deeply about our customers and communities. At Johnson & Johnson our culture enables dynamic and impactful careers. We share a kind of DNA where we’re each

• Committed to caring 
• Responsible to our communities 
• Ready to apply our knowledge and know-how 
• Unique in our background and experiences 
• The drivers of our own success 
• Passionate about doing what’s right

Make a unique mark in your career
If you want to be seen for the talent you bring to your work, be the driver of your own career, and work with others who share your passion for caring and success, then we invite you to join the Johnson & Johnson Talent Community by visiting 
We respectively request Government Officials to identify themselves as such on application; for the purpose of the Foreign Corrupt Practices Act. If you decide to apply for the position, any personal data which you provide shall be processed by Johnson & Johnson Medical, a Johnson & Johnson company.  Your personal data shall be processed for the purposes of recruitment, recruitment policy and selection

Primary Location
United Kingdom-England-High Wycombe
Janssen Cilag Ltd. (7360)
Job Function
Quality Assurance
Requisition ID