Johnson & Johnson Careers

Executive Assistant

South San Francisco, California
Administration


Job Description

Requisition ID: 0998190402

Johnson & Johnson Innovation is recruiting an Executive Assistant for the Global Head of Johnson and Johnson, JLABS to be located in South San Francisco, CA. 


The goal of Johnson & Johnson Innovation is to advance transformative healthcare solutions that improve the lives of people around the world and, in so doing, to deliver value to Johnson & Johnson (“J&J”). JJI accomplishes this by catalyzing new science and technology through collaboration and exchange of ideas. This growing team is looking for a colleague inspired to help build and innovate new ways of fostering a productive life-science ecosystem.


JLABS (“JLABS”) is the external R&D engine of Johnson & Johnson, catalyzing a community of entrepreneurs in health, operating a network of life science incubators focusing and accelerating emerging through its development, and supporting the portfolio to successful partnering and funding.


The Executive Assistant (EA) will support the Global Head of Johnson & Johnson Innovation JLABS providing global administrative support to a highly visible and in-demand leader. This involves exercising discretion and independent judgment on key issues while assisting the Sr. Leader with the execution of daily activities, including managing the complex and dynamic global calendar of the Sr. Leader and related logistics; coordinating domestic and international travel and processing expense reports.


You will:
  • Manage and schedule meetings and appointments, plans Sr. Leader’s participation, provides onsite coordination, technical support, and tracking of action items
  • Anticipate the Sr. Leader’s needs and proactively assembles the appropriate people and resources to solve problems
  • Manage contacts for Sr. Leader, proactively understanding who they are, which have priority and keeps track of communication needed for priority contacts
  • Field incoming requests; exercise strong judgment and discretion with highly confidential information interacting with top-level contacts on highly sensitive information necessitating considerable use of tact, reasoning skills and diplomacy, and communicating and interacting with internal stakeholders, external customers, internal and external partners, media and vendors
  • Review and prioritize communications (electronic, oral and written) and determines appropriate action to take, including responding directly, preparing draft response for executive’s review or delegating to other team members for response preparation
  • Lead, drive and execute on various team events, socials, offsite meetings, etc.
  • Work cross-functionally to ensure communication is efficient and clear between teams
  • Coordinate logistics for visitors
  • Prioritize assignments and tasks with minimal direction and has authority to delegate assignments and tasks as appropriate
  • Perform a variety of other administrative duties such as processing invoices, vouchers, purchase orders, payroll, human resources, and budgets
  • Take on the management of key projects with the goal of delivering every project on time, within budget and within scope
  • Provide supervision over other administrative support to the JLABS Leadership Team
  • Train, coach, and work to identify and implement organizational administrative efficiencies from a time and budget perspective 


Qualifications
  • A minimum of a Bachelor’s Degree is required. An advanced secretarial certification is a plus.
  • Candidate must have a minimum of ten (10) years of executive administrative experience, preferably supporting a global, in demand leader with a high volume of travel
  • Experience in a startup environment is preferred
  • Individual must have strong organizational skills and be able to readily shift and adapt to changing priorities and demands
  • Individual must be customer and employee focused, must have demonstrated ability to multi-task, and able to work under minimal supervision
  • Individual is required to have strong computer skills, including working with Microsoft Office suite (Word, Excel, PowerPoint, Outlook, SharePoint, etc.) and travel and expense programs like Concur
  • Must have excellent verbal and written communication skills, strong attention to detail, and exceptional interpersonal skills
  • Previous experience overseeing contract and/or junior administrative staff is required
  • Ability to travel up to 10% domestically and/or internationally is required

Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.


  IND5



Primary Location
United States-California-South San Francisco-
Organization
J&J Innovation LLC (6205)
Job Function
Administration
Requisition ID
0998190402