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Business Support

Business Unit Admin Specialist - Fixed Term

  • Título Business Unit Admin Specialist - Fixed Term
  • Función Business Support
  • Sub función Administration & Secretarial
  • Categoría Senior Assistant, Administration & Secretarial (S3)
  • Ubicación Rome, Lazio, Italy
  • Publicado
  • Identificación requerida (Req ID) 2406193378W
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Descripción

Johnson & Johnson is currently seeking an Business Unit Admin Specialist to join our Cardiovascular Specialty Solution & Professional Education Department located in Pomezia with a fixed term contract of 12 months.


At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/. 
For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world’s most pressing healthcare challenges. 
We know that the success of our business – and our ability to deliver meaningful solutions – depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential. 
At Johnson & Johnson, we all belong.


The Business Unit Admin Specialist plays a crucial role in providing essential support to the smooth functioning of both Cardiovascular Specialty Solutions and Professional Education team. As an Administrative Assistant, you will be responsible for performing various administrative tasks, assisting with office operations, and supporting management and staff.


Responsibilities:

  • Handle administrative tasks, including calendar management, meeting coordination, and travel arrangements.
  • Prepare and maintain documents, reports, and presentations.
  • Assist with organizing and coordinating company events, conferences, and meetings.
  • Help manage confidential information and handle sensitive documents with utmost professionalism and discretion.
  • Provide administrative support to executives and other team members as Needed, Assisting with managing databases, ensuring accurate data entry and record-keeping.
  • Perform basic bookkeeping tasks, such as processing invoices, expense reports, and reimbursements.
  • Create and follow up on Purchase Orders (PO) with necessary stakeholders.
    - Generate purchase orders accurately, ensuring the correct items,
    quantities, and prices are included.
    - Collaborate with vendors and internal departments to ensure
    seamless procurement processes.
    - Monitor and track the status of purchase orders, ensuring timely
    delivery of goods or services and coordinate with finance and accounts payable department to resolve any invoice discrepancies.
    orders.
  • Provide administrative support for Third Party Intermediate (TPI) related processes.
    - Assist in coordinating and managing administrative tasks related to
    third-party intermediaries.
    - Maintain accurate records and documentation related to TPI
    activities, including contracts, agreements, and communication.
    - Liaise with TPIs and internal stakeholders to ensure efficient
    communication and resolution of any issues or concerns.

Calificaciones

.Requirements:
1. Minimum of Bachelor's degree in a STEM field (preferred) or related fields.
2. Excellent communication skills in English, both written and verbal, to effectively communicate with internal teams, external stakeholders, and third-party intermediaries.
3. Strong organizational skills and attention to detail to handle administrative tasks, maintain accurate records, and coordinate
processes.
4. Ability to coordinate and support the onboarding process for new hires, including building a structure, providing guidance, and ensuring compliance with policies and procedures.
5. Proficient in using technology and software relevant to administrative tasks and onboarding processes.
6. Ability to work collaboratively and effectively with cross-functional teams, including HR, sales, marketing, and various supporting functions.
7. Knowledge of industry trends and regulations related to third-party intermediaries is a plus.
8. Prior experience in supporting administrative tasks or onboarding processes is preferred.
9. Strong problem-solving and interpersonal skills to effectively address issues and foster positive relationships with stakeholders.
10. Ability to manage multiple tasks and prioritize based on business needs.

Note: This job description is not intended to be all-inclusive. The BU Admin Specialist may be assigned other duties and responsibilities as deemed necessary by the management.

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